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Residence Records
(System to go into effect
from July 9, 2012)
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| Inquiries |
Resident Registration Section, Family and Resident Registration Division
(Tel: 03-5273-3601) and Branch Offices
Hours: 8:30 a.m. to 5 p.m.; until 7 p.m. on Tuesdays; 9 a.m. to 5 p.m. on the fourth Sunday of the month
Note: Branch Offices are not open on the fourth Sunday of the month. |
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Please come to the City Office’s Resident Registration Section, Family and Resident Registration Division, in the following cases:
• If you move to Shinjuku City from a foreign country and need to file a notification of your move
• If you become a medium- or long-term resident of Japan and need to file a notification of your new status
• If you need an interpreter
• If you file any notification as a group (such as several families together) |
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Residence records will be made for eligible foreign residents, such as those entitled to a residence card and special permanent residents.
Residence records are made to retain and verify such information as address and household (meaning people who live together and share living expenses) and the head of household (meaning the representative of the household and/or the main person who supports the household). Personal seal registration, National Health Insurance, and taxes and other matters are based on these records. |
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■ Foreign Residents Who Are Eligible for Residence Records |
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• Medium- to long-term residents (i.e., those who have or are eligible for a residence card)
• Special permanent residents
• Anyone with landing permission for temporary refuge or permission for a provisional stay in Japan
• Anyone in Japan through circumstances of birth, or who has renounced Japanese nationality and is in a transitional period without any status of residence
Residence records will not be made for foreign residents who do not fall under the abovementioned categories.
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■ Notification Procedures for Residence Records |
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If your move to a different address or people leave or join your household, please complete the designated procedures to notify us of the change, either in person or through someone acting on your behalf. A proxy letter is required if someone other than a member of the same household files the change notification. The Shinjuku City website offers a sample proxy letter for your convenience. There is no handling fee for filing this type of notification.
Notification procedures for residence records are different from the procedures for foreign resident registration. To be specific, if you will be moving from Shinjuku City to somewhere else in Japan, or leaving Japan, please complete the designated procedures for moving out at the Shinjuku City Office before you do.
Please see “Notification Procedures for Residence Records for Foreign Residents (from July 9, 2012)” for more information on the types of notification procedures for residence records and the documents required to complete them.
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■ Obtaining a Copy of Your Residence Record |
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If you need a copy of your residence record or a certificate of registered items in the residence record, please bring in some form of personal identification (such as your residence card or special permanent resident certificate) and file a request.
Please note that if someone other than a member of the same household files a request on your behalf, a proxy letter is required. The Shinjuku City website offers a sample proxy letter for your convenience.
You can file a request by mail, but please ask about the documents required beforehand. The handling fee is ¥300 per copy.
Note: You can also obtain a copy of your residence record from an automated certificate-issuing machine. (see Automated Certificate-
Issuing Machine) |
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Notifications and Procedures to Be Completed at the City Office
